The property management platform built for operators.
Automate guest messaging, owner statements, pricing, and maintenance for STR, MTR, and LTR — from one dashboard, without giving up control.
See it on your portfolio:
Built by operators running STR, MTR & LTR portfolios every day.
- Not charged for 14 days
- Live in 48 hours
- STR, MTR & LTR in one account
Runs on the platforms your properties already live on
We know why you're still up at midnight
Select your portfolio type to see how Rentology eliminates your biggest time sinks.
Short-Term Rentals
Airbnb · VRBO · Direct Bookings
"I answer the same 15 guest questions 40 times a week. By the time I'm done with messages, the whole morning is gone."
— r/airbnb host, 8 properties
Answering identical guest questions dozens of times daily
AI Inbox auto-triages and drafts replies in under 45 seconds — per-guest context, not copy-paste templates
One wrong date in the cleaner's calendar = a 1-star review
Cleaning crew auto-dispatched on checkout confirmation with photo verification workflows
Airbnb, VRBO, and direct calendars out of sync → double bookings
Unified cross-channel calendar with conflict prevention and real-time block sync
What is Rentology?
Rentology is property management software for short-term (STR), mid-term (MTR), and long-term (LTR) rentals — one platform that runs all three rental types in a single account, with AI that executes operations rather than only drafting text.
What it does
Listings and channel sync, guest and tenant messaging, maintenance and inspections, owner statements and payouts, e-signatures, and AI prospecting — for every rental type in the same account.
Who it's for
Property managers and operators running 10 to 2,000+ doors across short-term, mid-term, long-term, and mixed portfolios — including insurance placements and corporate housing.
Where it comes from
Built and run daily on a working Atlanta-area STR, MTR, and LTR portfolio. Every feature ships against live operations before it reaches other operators.
Grow your portfolio
without growing your headcount.
3-in-1 STR, MTR & LTR in one login
Short-term, mid-term, and long-term rentals share one dashboard, one inbox, and one owner report — no tool-switching between rental types.
71% of routine tasks automated
Guest replies, owner statements, pricing updates, and maintenance routing run on autopilot while your team handles the judgment calls.
48 hrs to onboard a portfolio
Guided go-live pipelines take a property from signed agreement to listed and earning — without a spreadsheet in sight.
Platform Features
Everything operators need
to run the whole portfolio
One inbox answers every guest, tenant, and owner
Airbnb messages, texts, calls, and email land in a single thread per contact. AI drafts on-brand replies from your property data — your team approves or lets it fly.
Explore the AI InboxOwner statements and a portal owners actually open
Branded monthly statements with an audio summary, live earnings, and every document in one place. Vendor bills sync straight from Bill.com onto the right statement. Owners stop calling because they already know.
Explore the Owner PortalLaunch new properties on rails, not spreadsheets
Every onboarding follows the same guided pipeline — photos, listing copy, channel connections, pricing — so nothing slips and go-live takes days, not weeks.
Explore Go-Live PipelinesPricing that updates itself across every channel
Dynamic pricing flows from PriceLabs to Airbnb, Vrbo, and your direct booking site. Rent collection and deposits run through Stripe — no card numbers, no chasing.
Explore Rent CollectionYour owner pitch deck builds itself
Describe your company once and you get a branded slide deck with photography, hosted at your own web address. It attaches itself to follow-up and discovery-call emails, so every owner sees the same pitch without anyone opening a slide editor.
Build your first deck
Invoice auto-sync — never lose an expense again
Pay your vendors through Bill.com and every invoice books itself: matched to the right property, placed on that month's owner statement, and shown on your AP dashboard and calendar until it's paid. Anything that can't be matched waits in a review queue instead of disappearing — so reconciliation is a read-through, not a hunt.
See it on an owner statementThe door and the thermostat are part of the software
Connect the smart locks and thermostats you already own, then hand out door codes, open a door, and hold a comfortable temperature from the same screen as the booking. Empty homes coast on an eco band and warm up before check-in on their own — and if a lock goes dark, you hear it from us rather than from a guest standing outside.
See how devices connectOnboarding Inspections
Walk the property. Talk normally. The paperwork writes itself.
Your inspector doesn't tap through forms while the owner stands there waiting. They walk, they talk, they photograph the serial plates — and the visit turns itself into an agreed task list, an appliance register, and a record of who said what.
- The visit is recorded with everyone's consent and written up into what the owner agreed to and what your team owes — each with the words that were actually said.
- Appliance plates are read on the spot. Make, model and serial land on the property automatically.
- When a guest reports a fault later, the exact model is already on file — so the first-line fix is tried before you pay for a callout.
Serial plate read
Whirlpool · WED5050LW1 · M32300363
Owner Recognition
Your owners never have to explain who they are
An owner who trusts you with a property should not be treated like a cold caller. When one of yours rings in, the phone already knows their name, their property, and who manages their account — and says so before they ask.
- Their number is matched against your owner records, so the greeting opens with their name and the property they’re calling about — not a menu.
- Every owner has a named account manager. The greeting offers that person by name and puts the call straight through.
- If the call doesn’t connect, the owner is texted a booking link from their manager’s own number — so a reply lands in the right thread.
- Whatever they book lands on that manager’s calendar only, and pings them in Team Hub the moment it’s booked.
+1 (404) 555‑0148
Paul Sauer · owner, 1368 Pierce Ave
Rentology Brain
Answers with the whole story behind them
Finding out what really happened usually means an hour of digging through inboxes, text threads, and statements. Rentology Brain already knows your records. Ask a question, and it researches everything, connects the evidence, and gives you the answer — or writes the owner email for you, with every fact in place.
- Ask in plain language. The Brain identifies the owner or property from your question, then reads every email, text, call transcript, statement, work order, and booking on file.
- It reconstructs situations end to end — the cleaning, tenant, or guest issue from months ago comes back as a dated timeline with the team members involved and what was said.
- Need to write to an owner? Describe what the email should say, and the Brain composes a thoughtful, personal message with every figure pulled from your records — never from memory.
- Every claim is cited to its source, anything worth double-checking is flagged, and nothing goes out without a human pressing send.
Hours of record-hunting, answered in about a minute.
May 12 — guest reported the issue by text; Maria opened work order #218 the same day.
May 14 — vendor completed the deep clean; owner was updated by email that afternoon.
May 31 — the $180 charge appeared on the May statement. Owner never replied — worth a follow-up.
Execution — the weekly operating rhythm
Run the week like an operator, not a group chat
Professional managers don't lose portfolios to one bad month — they lose them to twelve quiet weeks nobody inspected. Execution turns one weekly call into a fixed seven-block meeting: your numbers, your 90-day priorities, and an hour spent solving instead of reporting.
- The scorecard fills itself — occupancy, reviews, and bookings land on the board before the call starts, so nobody spends Thursday night in a spreadsheet.
- A number that keeps missing raises its own issue. Slow bleeds get caught by the system, not by whoever happens to notice.
- Every issue leaves the room as a decision with a name and a date — and next week's meeting opens by checking it was done.
The Numbers — filled in for you
Turnovers missing the 4pm window — 3 weeks running
Raised by the scorecard · evidence attached
Decided: move the cleaning window to 11–3
Owner: Luke · due Wednesday · checked next week
Meeting rated 8.6 / 10 — same time next week.
The cleaner app — onboarding data, in their hand
Your cleaners arrive already knowing how to get in
Most turnover problems are information problems: the code lives in someone's texts, the photos live on someone's phone, and the issue gets mentioned in passing. Because onboarding, properties, scheduling and cleaning are one system, the cleaner opens a job and everything is already there — and what they record on site comes straight back to you.
- Every code you captured at onboarding reaches the cleaner automatically — front door first, then the supply closet, garage, gate and anything else that property holds. Change a code once and their next job shows the new one. Nobody texts a lockbox code again.
- Completing a job locks the work session. The clock-in, clock-out and total time become a permanent record — the job cannot be restarted or clocked into a second time, so the hours you pay against are the hours that were worked.
- Documentation stays open after the clean. A cleaner reviewing photos that evening can still add one, or report the chipped tile they only spotted later — it reaches you stamped with the real time and marked as reported after completion, and the finished job never moves.
House access — pulled from onboarding
Completed · 2h 41m on site
Time record locked — cannot be restarted or re-clocked
Chipped tile by the tub — photo attached
Reported after completion · work order drafted · job still locked
One system: onboarding → property → turnover → maintenance.
How it works
How Rentology works, in three steps
Connect your properties, channels, and team; switch on the automations you want; then run every rental type from one dashboard. Most operators are live within 48 hours, with setup support included and no implementation fee.
Connect your portfolio
Link Airbnb, Vrbo, and OwnerRez. Properties, bookings, and guest history import automatically — no data entry.
Rentology builds your ops
Inbox routing, owner portals, pricing sync, and task automations configure themselves around your properties — ready to review.
Deliver and report on autopilot
Guests get answers, owners get statements, rent gets collected, and your team gets their evenings back.
Integrations
Connected to the channels
your properties earn on
One platform
Replace your rental stack
with a single login
One login. One invoice. Every rental type.
Time calculator
How many hours is your portfolio
burning on admin?
Guest messages, statements, scheduling, rent chasing, coordination.
57
hours/month of routine work Rentology can automate
≈ 7.1 working days back, every month
Based on your numbers × the 71% of routine tasks Rentology automates.
Why operators trust it
Built on the rails your portfolio already uses
Connected to the tools you already run on
Airbnb, Vrbo, Zillow, Furnished Finder, OwnerRez, PriceLabs, Stripe and Twilio are live integrations — not a roadmap.
Your data stays yours
Every record is scoped to your organization and enforced at the database layer, so no other account can read or change it.
Built by an operating property manager
Rentology runs a real STR, MTR and LTR portfolio every day. Features ship because the team needed them, not because they demo well.
Pricing
How much does Rentology cost?
Plans start at $299/month and scale on properties, team seats, and monthly leads — not on which features you are allowed to use. Operations, inspections, smart devices, signing, team comms, marketing, and AI prospecting are included at every tier, with no setup fee and no minimum term.
Starter
$299/mo
Includes 10 properties
Independent operators and smaller management companies
- Up to 10 properties
- Property inspections + digital signing
- Team communication, cleaner & vendor coordination
- Smart-device monitoring
- Core AI assistant + basic workflow automation
Growth
$499/mo
Includes 25 properties
Growing companies adding doors and running real campaigns
- Everything in Starter, plus:
- Up to 25 properties
- Advanced automations & multi-step workflows
- Advanced AI operations
- Social campaign automation, multi-platform publishing
Professional
$799/mo
Includes 50 properties
Established operators building a scalable organization
- Everything in Growth, plus:
- Up to 50 properties
- Unlimited team members & core workflows
- Advanced device monitoring + operational reporting
- Premium AI operations assistant
Enterprise
Custom
Custom property limits
Multi-brand portfolios and complex operational requirements
- Custom property limits & volume-based pricing
- Multiple brands or business entities
- White-label options + API access
- Custom integrations & automation development
- Role-based permissions, advanced security controls
14-day free trial · Card required, charged only when it ends · Cancel anytime
What is the best property management software for a mixed STR, MTR, and LTR portfolio?
Rentology runs short-term, mid-term, and long-term rentals in one account — one inbox, one owner-statement run, one team, one bill. Every other major platform specialises in a single rental type, so mixed-portfolio operators end up paying for two or three systems and reconciling between them by hand.
- Guesty and Hostfully cover short-term only. Buildium, AppFolio, and DoorLoop cover long-term only.
- Mid-term is first-class here, not an afterthought: 30–90 day lease generation, corporate-account invoicing, e-signature, and multi-database vacancy syndication.
- Guest, tenant, owner, and vendor portals all live in the same platform — no separate owner-reporting tool bolted on.
How much does Rentology cost?
Rentology starts at $299/month for Starter, $499/month for Growth, and $799/month for Professional, with custom pricing above 50 properties. There are no setup fees and no per-door migration charge, and you can cancel any time.
- Every plan includes the AI inbox, owner portal, and owner statements — pricing scales on properties, team seats, and monthly leads, not on which features you are allowed to touch.
- Usage above each plan's included allowance is metered at published per-unit rates (AI messages, calls, texts, e-signatures) — the full table is on this page, not behind a sales call.
- Enterprise is for organisations above 50 properties or with multi-entity accounting and custom approval workflows.
What is the best AppFolio, Buildium, or Guesty alternative?
If you manage more than one rental type, Rentology replaces the pair of tools most operators run today — a short-term platform plus a long-term platform — with a single system. AppFolio, Buildium, Yardi, TurboTenant, and Avail were built for long-term residential; Guesty and Hostfully were built for short-term.
- The switch is usually a consolidation, not a swap: two subscriptions, two owner-reporting formats, and two support queues collapse into one.
- Insurance and corporate housing — placements the long-term platforms have no concept of — are supported natively alongside STR and LTR.
How long does it take to switch property management software?
Most portfolios are live on Rentology within 48 hours, and complex multi-entity operations within 2–14 days. Setup and onboarding support are included — there is no implementation fee and no minimum contract term.
- Properties, calendars, and reservations import from your existing PMS or channel manager; Airbnb and VRBO connect directly so bookings and blocks keep syncing during the move.
- Guided onboarding playbooks cover communications, owner reporting, and maintenance so the first month of statements is correct rather than reconstructed.
Can AI actually run property operations, or does it only draft messages?
Rentology's AI executes operations rather than only suggesting text: it answers routine guest questions in under 45 seconds, routes inbound calls to the right teammate by name or role, builds owner statements from real booking data, and files inspection findings against the property. Around 71% of recurring operational tasks run without a human touching them.
- Approval gates are configurable per workflow — owner communications, vendor dispatch, and anything that moves money can stay human-in-the-loop while routine guest replies run automatically.
- It works from your operating data — bookings, leases, rates, vendor history, service levels — so an answer reflects the actual property, not a generic template.
FAQ
Questions operators ask before switching
Still have a question?
Run a bigger portfolio without a bigger team.
One platform for every rental type — guests answered, owners informed, pricing synced.